Operations
Chief of Staff / Operations & Strategy
This role sits next to the founder and helps turn a large surface area — product, partnerships, hiring, grants, legal prep and merchant readiness — into a workable weekly operating system.
Toronto / remote-friendly (Canada)·Flexible; high-ownership
Responsibilities
What you will own
- Maintain company records and compliance tracking
- Coordinate with accountant, lawyer and payroll providers
- Track grants and funding programs
- Follow up with team members on open tasks and commitments
- Manage important emails and documents
- Track deadlines and maintain the company calendar
- Prepare a short daily CEO update
- Build and run weekly operating cadence, priorities and follow-ups
- Coordinate partner, merchant-readiness and hiring workstreams
- Maintain clean documentation, trackers and decision logs
Success
What good looks like
- Leadership always knows the top priorities, owners and deadlines
- Company records, compliance and filings stay current
- Accountant, lawyer and payroll coordination never drops
- Open loops are tracked with clear next actions
Requirements
- Strong written communication in English
- Comfort with ambiguity and early-stage pace
- Proven ability to organize multi-threaded work
- Proficiency with spreadsheets and structured documentation
- Discretion with confidential company information
Nice to have
- BBA / BCom or equivalent experience
- Operations, management, accounting or finance background
- 1–3 years in admin, operations, coordination or a startup
- Basic familiarity with HR, business law or compliance
Compensation status
Currently unpaid unless otherwise stated in writing. Future salary and/or equity would require a separate written arrangement after funding or revenue.
Reporting: Reports to Mohammed Hafeji, Founder & CEO
Application process
- 1. Submit the multi-step application with resume
- 2. Internal review
- 3. Structured conversation if there is a fit
- 4. Written clarity on scope and compensation status before any start
Full application is multi-step with early-stage acknowledgement checkboxes. Resume upload is private.
Start application